Do I have to affiliate my group in order to have a club / society at La Trobe Uni?
No, you can have an 'unofficial' club at La Trobe Uni that meets in your own time. However in order to access funds, have a website and be included in our promotions and huge clubs events, you do have to complete the process of affiliation. 75+ clubs and societies complete this process every year.
How do I advertise my club's AGM as an event on our LTSU website?
Learn how to advertise events **here**.
My club / society completed the affiliation process / handed in an Endorsed Bank Statement (or other document) last year. Do we still have to undergo affiliation this year?
Yes, affiliation is a yearly process for ALL groups, new and old.
Why is the affiliation process so complicated / lengthy?
This is because LTSU has to meet a number of requirements outlined by the LTSU Clubs and Societies Constitution and Finance audit requirements. The Constitution was established by students and strives to ensure that all students of La Trobe are able to join all clubs and societies. The steps in the affiliation process reflect this (for example, the requirement to advertise AGMs for a week on the LTSU website).
Holding AGM's at the end of the year / Getting ready to re-affiliate for the next year
Affiliation is a yearly process. Your club can hold your AGM and be completely ready to affiliate in the new year if you hold your AGM and complete all of your documents after October 1. If all your affiliation documents are finalised and submitted to the Clubs and Societies Officer after October 1 you can simply wait for a vote of approval in the first Council of the new year. The advantage of this is that you can have a head start on applying for grants in the new year (able to apply for grants as soon as you have re-affiliated); not worry about having to chase executive members for signatures over the holidays; and while you're at it make life easier for LTSU staff. If you submit your affiliation paperwork by Census date of the new year, AND RSVP and attend to Oweek Clubs Carnival, we will grant you an Orientation Grant of $200.
When must new clubs affiliate by?
New clubs can affiliate with LTSU at any time, however this should be done before the last Clubs Council of the year as new clubs must be voted in by Council for their affiliation to count.
How do I book a room for an AGM?
Book the LTSU boardroom (next to LTSU reception, open Mon to Fri 9 to 5) - call 9479 2314
Book rooms on campus - email rooms.bu@latrobe.edu or call 9479 2015
Book a room in the Union building - call 9479 2456
My idea for a club / society was rejected. Why is this?
LTSU may only affiiliate clubs of a non-sporting nature. Sporting clubs should contact the Sports Centre. As LTSU only has limited funding and resources, groups that do not reach 10 members or are not significantly different from other existing groups are not able to affiliate with LTSU. You can still exist as a private group or unofficial club however, see above.